IELCC Contract Administrator

Name of organization posting this job/opportunity: 
BC Aboriginal Child Care Society
Posting Date: 
Friday, August 21, 2020
Closing Date: 
Monday, September 21, 2020
West Vancouver, BC
Job Status: 
Full Time

The BC Aboriginal Child Care Society (BCACCS) is a Centre of Excellence for Indigenous Early Learning and Child Care (IELCC). In 2018, the First Nations Leadership Council (FNLC) mandated BCACCS to be the Regional Coordinating Structure for the implementation of and investment in the IELCC Framework in BC. Guided by a BC First Nations ELCC Framework and communitydriven investment strategy, BCACCS oversees the implementation process, which seeks to enhance existing services, increase access for families, and build capacity in the IELCC sector, with the overall aim of improving outcomes for all First Nations children and families in BC.

Job Summary
Reporting to the IELCC Project Manager, the Administrator will support the Society’s contract management process with the goal of ensuring IELCC funding recipients are supported to complete financial reporting requirements in a timely and consistent manner. The Administrator will work independently and communicate with internal and external stakeholders and recipients in a manner that promotes positive and respectful relationships.

Responsibilities & Deliverables:
• Become familiar with BCACCS’s interim investment strategy and IELCC Funding Policy;
• Participate in training in the Blackbaud Grantmaking platform;
• Provide administrative support on a day-to-day basis to the IELCC project manager and team;
• Track all funding agreements throughout the signatory process and undertake follow-up activities;
• Track funding recipient compliance and report monthly to IELCC manager;
• Ensure, on an ongoing basis, that funding agreement records are monitored as fully as possible, acting in concert with community facilitators and project manager to liaise with IELCC funding recipients regarding details and timelines;
• Support IELCC project manager, community facilitators, and IELCC funding recipients with funding agreement financial reporting requirements and processes;
• With IELCC project manager, coordinate annual follow up for audited financial statements;
• Triage information received and ensure email and telephone calls are responded to and/or forwarded to appropriate staff; and
• Maintain financial reporting files in Grantmaking.

Skills and Qualifications
• Bachelor degree in Business, Computer Science, or a related field
• 5+ years experience in contracts management and/or data base administration
• Excellent computer skills and proven software skills, specifically:
o Advanced word processing skills (Word) o Advanced spreadsheet knowledge (Excel) including manipulating data, creation of data visualizations, formatting and formulas
o Advanced database knowledge (Blackbaud products preferred) or other database knowledge
o Advanced collaboration tools (Microsoft Office Suite - OneDrive, SharePoint, Teams and Zoom)
o Intermediate Adobe Acrobat Reader/Writer skills, including preparing documents for esignature, and creating fillable PDFs
o Basic knowledge of OneDrive, including controlling access for internal and external users, and other generic file management tasks
• Excellent interpersonal skills
• Professional level verbal and written communications skills
• Strong analytical skills with an ability to develop creative solutions
• Sound judgment, and the ability to prioritize workload by priorities
• Cultural awareness and sensitivity
• Self-directed and able to work with minimum supervision
• Proven success in a collaborative, team-oriented environment

Application Specifics

Salary range: $49,140 - $54,600 per year, plus benefit package

Closing date: Open until a suitable candidate is found

Start date: As soon as possible

Please submit a resume and cover letter explaining how you meet requirements and send to citing “Application for IELCC Contract Administrator” in the subject line. All applications must include cover letter and resume as one document in PDF format. In accordance with section 41 of the BC Human Rights Code and Section 15 of the Canadian Charter of Rights and Freedoms, preference will be given to qualified candidates with Aboriginal ancestry. We thank all who apply. Only candidates selected for an interview will be contacted
Related documents: 
Type of opportunity: 
Job Posting
Job Sector: 
Not for profit