Administrative Assistant

Posting Date: 
Tuesday, June 23, 2020
Closing Date: 
Monday, August 31, 2020
Location: 
Vancouver
Job Status: 
Full Time
Permanent
Description: 

About Us

BGC Engineering Inc. (BGC) is an international consulting firm that provides professional services in applied earth sciences. We work together as one team, with coordination and integration of all offices and disciplines. Currently there are over 450 employees, consisting of professional engineers, geoscientists, technicians, software developers, administrators, accountants, health & safety and human resources professionals. BGC has offices in British Columbia, Alberta, Ontario, New Brunswick and Nova Scotia, as well as Colorado, US and Santiago, Chile.

Our flat management structure and unique culture create a work environment where employees can grow professionally, receive mentorship opportunities, work with fantastic teams and enjoy perks such as lunchtime yoga and company-wide clubs.

The Role

BGC is looking for an Administrative Assistant to join our Vancouver Admin Team. As an Administrative Assistant, you will have the opportunity to be involved with coordinating internal training, planning events and initiatives. You will be working in a fast-paced, dynamic office environment alongside our Admin Support groups, Geomatics groups, Engineers, Geoscientists, and report to the Senior Office Administrator. You will gain valuable industry experience working at a multinational Engineering firm, while practicing our values of One Team, Excellence, Curiosity, Common Sense, and Clarity.

Responsibilities

General Admin
• Provide back-up coverage for reception coverage and will need a deep understanding of tasks/duties pertaining to the front desk
• Maintain proper safety etiquette and protocol of COVID19 guidelines as set out by office
• Assist in maintaining tidiness and general upkeep of kitchen area, visitor workstations, and common office spaces
• Maintain office organization, various office equipment and supplies inventory
• Liaise with building management (i.e. repairs, maintenance, security)
• Assist with booking and coordinating travel

Training & Events
• Support and assist with internal training for staff
• Book meeting rooms, prepare and setup audio-video equipment
• Assist with planning occasional office outings and company social events
• Plan catering for office functions

Everything Else
• Assist the Senior Office Administrator with special projects as needed
• Support the Vancouver Admin Team and the greater BGC Admin Team as needed
• Data entry as needed
• Support ad-hoc projects and tasks

Required Education, Experience & Competencies

• Minimum 2-3 years of administrative working experience
• Proficient in MS Office products and comfortable with learning new technology and software
• Proficient in Adobe Acrobat
• Collaborative approach to working in a team environment
• Adaptable and able to pivot with changing priorities
• Working knowledge of general administrative operations
• Excellent verbal and written communication and organizational skills
• Ability to prioritize tasks to meet deadlines with attention to detail
• Ability to work independently and as part of a team
• Reliable and accurate
• Bachelor’s degree is an asset

Company Benefits

BGC offers a wide range of company benefits and perks:
• Comprehensive benefits package
• Flexible hours
• Maternity/Paternity leave top ups
• Social activities
• Professional development opportunities
• Mentorship opportunities
• Flat management structure
• Ability to work with fantastic teams and industry leaders
• Casual and professional work environment

BGC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Contact: 
If you are qualified and interested in a career with BGC, please send your resume and a cover letter in confidence to: careers@bgcengineering.ca If you need assistance or an accommodation due to a disability, you may contact us at careers@bgcengineering.ca, or call the HR Team at 604-684-5900.
Type of opportunity: 
Job Posting
Job Sector: 
Business/Consulting

Advertisements